Summary:

We are seeking an experienced Global Purchasing & Logistics Manager to join our dynamic events company. In this role, you will oversee the end-to-end logistics operations for our global events, ensuring seamless transportation, delivery, and setup of all event materials, equipment, and supplies across international borders. You will collaborate closely with event planners, suppliers, and third-party logistics providers to execute flawless events worldwide, maintaining efficiency, cost-effectiveness, and exceptional service.

Key Responsibilities:

Global Logistics Planning & Strategy:

• • Lead and develop comprehensive logistics strategies for events across multiple countries, focusing on timely, cost-efficient transportation of materials and equipment.
  • Work closely with internal teams (event managers, designers, suppliers) to determine the logistical needs of each event and coordinate the necessary resources.
  • Evaluate and implement best practices in global logistics operations, ensuring consistency and excellence in service delivery across all events.

Transportation & Shipping Management:

• • Manage the coordination of international shipments (air, sea, and ground) to and from event locations, including selecting transportation methods, scheduling, and routing.
  • Oversee customs compliance, import/export documentation, and any necessary permits or regulations for international shipping.
  • Negotiate with freight forwarders, shipping companies, and logistics providers to optimize cost and service levels.

Supplier & Vendor Management:

• • Build and maintain strong relationships with global logistics providers, freight forwarders, customs brokers, and suppliers to ensure the smooth execution of events.
  • Review vendor performance regularly and implement improvements where necessary to ensure quality, reliability, and cost-efficiency.
  • Coordinate with vendors to ensure all necessary materials, equipment, and inventory are delivered on time and to the correct specifications.

Inventory & Warehouse Management:

• • Oversee the management of event materials and equipment inventory, ensuring proper tracking, storage, and movement of items.
  • Ensure that all event-related materials are packaged, labeled, and tracked for easy identification and retrieval during setup and teardown.
  • Coordinate the return of materials and equipment after the event, ensuring safe handling and timely delivery to warehouses or storage facilities.

On-Site Logistics Oversight:

• • Supervise on-site logistics for events, ensuring that all materials, equipment, and supplies are delivered, set up, and ready for the event according to the timeline.
  • Collaborate with event managers and on-site teams to troubleshoot and resolve any logistical issues that arise during setup or the event itself.
  • Monitor and manage the unloading/loading of materials, ensuring proper handling and organization.

Budgeting & Cost Control:

• • Develop and manage logistics budgets for each event, ensuring that transportation, shipping, and storage costs stay within budgeted limits.
  • Identify opportunities for cost reduction in logistics operations without compromising service quality.
  • Provide detailed reports on logistics-related expenses to management, ensuring transparency and cost control.

Health, Safety & Compliance:

• • Ensure that all logistics operations comply with local regulations, industry standards, and safety protocols.
  • Implement safety measures related to the transportation and handling of equipment, ensuring a safe environment for logistics teams and on-site staff.
  • Monitor and report on compliance with regulations in various countries related to customs, transportation, and safety.

Team Leadership & Development:

• • Manage a team of logistics coordinators, ensuring clear communication, goal alignment, and professional development.
  • Foster a collaborative, efficient, and solutions-oriented team environment.
  • Provide training and guidance to team members on logistics processes, best practices, and tools.

Qualifications:

• Education & Experience:
  • Bachelor’s degree in logistics, supply chain management, business, or a related field preferred.
  • 5+ years of experience in logistics management, preferably within the events or entertainment industry.
  • Prior experience managing international logistics, shipping, and customs procedures is required.
• Skills & Competencies:
  • Strong knowledge of global transportation, freight forwarding, customs regulations, and international shipping.
  • Proven ability to manage multiple logistics projects and deadlines under pressure.
  • Excellent negotiation skills with experience working with third-party logistics providers.
  • Strong problem-solving skills and the ability to think quickly and adapt to changing circumstances.
  • Proficient in logistics management software and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent communication skills, both written and verbal, with a focus on collaboration and relationship-building.
  • Experience in the event planning, entertainment, or trade show industries.
  • Multilingual skills are a plus, especially in languages relevant to key global markets.

Why Work for Drape Kings:     

You are creative and enjoy fast paced environments. You are seeking a company where you can be heard, and bring your creativity to life through the work that you do.  You are customer centric and thrive in an entrepreneurial and collaborative environment.  You love to work with a client roster of exceptional companies and brands.   We offer excellent benefits including 401k with company matching.    

What we offer:

• Competitive Pay
• Medical, dental and vision insurance
• 401K w/ Company Match
• Generous paid time off
• 6 Paid Holidays, 2 floating holidays
• Employee Discounts

About:    

Drape Kings is a nationwide event services specializing in rental and manufacturing of pipe and drape equipment, as well as AV-Drop Modular Backdrop Systems, primarily for live events.  Along with full-service installation, other theatricals include Kabuki Reveals, traveler tracks, Step and Repeats, event carpet, and many related scenic elements.     

With the core business in the event pipe and drape arena, projects can range from basic drape masking to revealing a building facade. The more recent addition of the globally accepted AV-Drop System allows Drape Kings to offer complete event solutions.  If you are looking outside of the box for a company that provides essential components for event environments, look no further.  That's what we do. From a new product announcement to large entertainment productions, event, drape is more than likely part of the package. As we like to say, if it’s happening, we’re there.     

Drape Kings currently has offices in the New York City, Washington DC and Chicago metro areas while servicing events across the country. www.drapekings.com    

Equal Opportunity:

It is the policy of Drape Kings to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status regarding public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Drape Kings will provide reasonable accommodation for qualified individuals with disabilities.